Strategies & Tips for Time Management
By: Belinda Asahchop
Strategies & Tips for Time Management
Time management is about more than just managing our time; it is about managing ourselves, in relation to time. It is about setting priorities and taking charge. It means changing habits or activities that cause us to waste time. It means being willing to experiment with different methods and ideas to enable you to find the best way to make maximum use of time
Many of us have a problem with time management; we frequently find ourselves overwhelmed with tasks that we did not complete due to lack of enough time. Time is a vital resource since it is limited. Once we have used time, we cannot gain it back. Time management is all about management as overall, get a hold on your time, and you will get yourself managing people, situations, and tasks much better.
To achieve time management, you need to keep a to-do-list. A to-do-list helps you remember the tasks that you need to perform and the time required to complete the tasks. You need to prioritize what is necessary for your list, ranking them in numbers where the first task is the most crucial. If your file contains large jobs that need to be accomplished, break them down into small manageable portions. You also need to set personal goals that will show you your vision on where you would like to be at a particular time. Try to imagine where you would be in the next week, month, or year and then start working towards that goal. The best strategy in setting your goal is to
Follow the method of Specific, Measurable, Achievable, Realistic, and Time- controlled (SMART). This strategy will help you prioritize your goals.
Important: These are activities that lead to achieving your goals and have the greatest impact on your life. Urgent: These activities demand immediate attention but are often associated with someone else’s goals rather than our own. Prioritization is difficult, especially if you are working in a busy environment. To manage things that crop up and distract you, you need to have a template. Bringing a model will help you to decide what you need right away. It will help you manage everything that seems urgent to you. Managing distractions can help you save up a lot of time. Another way to achieve time management is to avoid procrastination. If you are putting off tasks that you should be doing for later, you are procrastinating. Avoid procrastination by telling yourself that you will start the work right away and finish it in a few minutes.
At times, requests from others may be important and need immediate attention. Often, however, these requests conflict with your values and take time away from working toward your goals. Even if it is something you would like to do but simply don’t have the time for, it can be very difficult to say no. One approach in dealing with these types of interruptions is to use a Positive No.
We also need to avoid multitasking because it takes a lot of time to do double tasks rather than one task per time. If you concentrate on finishing your prioritized tasks one at a time, it helps to reduce avoid stressed which can reduce effectiveness.
Moreover, everyone needs a break once in a while to cool down your brain. Taking a break will help you refresh and come up with new ideas on how to handle a specific task. We also need to schedule our tasks effectively to manage our time.
Questions on Time Management
- What is your plan?
- What tasks are going to make you achieve your objective?
- Have you updated your task lists?
- What are your working hours for a particular task?
- Can you avoid taking unnecessary work?
You will be able to reduce your stress level since you will have fewer tight deadlines, fewer surprises, and less rushing on tasks. You will be able to get more done since you will be productive. When you are aware of what needs to be done, it will be easy for you to manage your workload. You will be able to get more done in less time, and you will avoid reworking. Therefore, they have fewer mistakes since the forgotten items, details, or instructions are minimal. You will have fewer frictions and problems since you have planned your work according to a manageable time. You will have more free time since you have properly managed your time. Furthermore, you will have less wasted time and more opportunities. You will also improve your reputation due to your reliability. You will make fewer efforts, thus making your life easier and have more time where it matters.